(Please do not save these forms for re-use. Always download and print as they might have been changed without prior notice)
Administration
- Login Form. (revised on 08.01.2021)
- Casual Leave Form.
- Special Casual Leave Form.
- EL / HPL / EOL / Commuted / Vacation / Maternity / Paternity Leave Form.
- Joining Report Form.
- Form for Child Care Leave. (revised on 07.07.2021)
- Form for Intimation to Leave Headquarter.
- Medical Unfit Certificate Form.
- Medical Fitness Certificate Form.
- LTC Application Form.
- Form for Change of Home Town. (revised on 08.03.2021)
- Form for Leave Encashment along with LTC.
- LTC Advance Grant Form.
- Form for Issue of Health-book: Employees • Students (revised on 12.03.2021)
- Form for Issue of Identity Card to Regular Employees (new joining / after promotion).
- Form for Issue of Identity Card to Fixed-Term/Short-Term/Contractual Employees.
- Form of Certificate for Issue of Duplicate Health Book / CHSS Card / Identity Card. (revised on 03.01.2023)
- Form for Nomination for Death Gratuity / Retirement Gratuity Encashmnet / Group Insurance Scheme.
- Declaration Form for Leave Travel Concession and Medical Facility.
- Medical Referral Application Form.
- Form for giving prior intimation or seeking previous sanction under Rule 18(2) of Conduct Rules of Central Civil Services in respect of Immovable Property.
- Form for giving intimation or seeking previous sanction under Rule 18(3) of Conduct Rules of Central Civil Services for transaction in respect of Movable Property.
- Form for giving intimation under Rule 18(4) for transactions in shares, securities, debentures and investment in mutual fund schemes, etc.
- Annual Immovable Property Return Form.
- Form for Permission to Visit Abroad.
- Form for Financial Support to Attend National/International Conference/Seminar.
- Form for Permission to Persue Higher Studies / Additional Qualification.
- Job Request Form for Electrical / Civil / AC / Plumbing Maintenance.
- Job Request Form for Central Mechanical Workshop.
- Form for Transfer Travelling Allowance (TTA) for the Faculty members.
- Request for Forwarding of an Application for employment elsewhere.
- Form for Communication and acceptance of the APR/APAR Grading.
- Annual Performance Appraisal Report (APAR)
Administrative & Auxiliary Staff : PDF • DOCX || Scientific & Technical Staff : PDF • DOCX - Form for Reimbursement of Children Education Allowance: Principal / HM's Certificate • Details of Expenses Incurred
- Vehicle Requisition Form.
- Request (form) for Air Ticket booking through Balmer Lawrie & Co., Bhubaneswar. (revised on 25.09.2023)
- Form for Tour Approval and TA Advance.
- Attendance Sheet format of Outsourced Manpower.
- Option Form for Pay Fixation.
- Vacation / Occupation Report.
- Application Form for CHSS Card (Regular Employees).
- Application Form for CHSS Card (Stipend holders/PDF/NPDF).
Accounts
- Telephone Bill Reimbursement Form.
- LTC Bill (Form).
- Purchase Requisition Form (Indent).
- Specific Brand Certificate (Form).
- Travelling Allowance Claim Form (for tour).
- Medical Reimbursement Form
- Transfer Travelling Allowance (Form).
- National Pension System (NPS) - Subscriber Registration Form
Academic
Common Forms (Faculty & Staff)
- Library Membership Form: PDF • DOCX
- Library Book Recommendation Form: PDF • DOCX
- Form for Request of Cash from Imprest.
- Proposal for Inviting Visitors/Speakers to NISER.
- Proposal for Inviting Visitors/Speakers to NISER through R&D Projects. [revised on 04.05.22]
- Requisition Form for NISER A-type Guest House. [tariff revised on 08.12.22 | Guidelines updated 30.03.23]
- Requisition Form for NISER VIP/Flatlet Guest House.
- Form for Booking Community Centre.
- Format for ordering Breakfast/ Lunch/ Dinner in NISER Canteen.
- Counseling/Admission Forms for M.Sc(Int.) Programme.
• Admission Form • Declaration for Provisional Admission Form • Personal Details Form • Receipt of Certificates • Undertaking Form • Medical Form • Anti-ragging Form - Admission Form for Ph.D Programme.
• Admission Form • Declaration for Provisional Admission Form • Undertaking Form • Medical Form • Anti-ragging Form • Joining Report • Undertaking for Fellowship - Certificate Receipt Form : M.Sc • Ph.D
- Form for No-Dues Certificate for Semester Registration.
- Rules, Guidelines and Form for Booking of Pathani Samanta Auditorium, Amphitheatre and Cafeteria. [effective since 22.11.22]
Forms for Faculty
- Annual Progress Report (APR) : PDF • DOCX
- Application for Ph.D Guide Registration in HBNI, Mumbai: PDF • DOCX
- Template for Oral General Comprehensive Examination (OGCE) Report.
- Report of State of Art Seminar.
- Grade Report Format : Ph.D Course • Ph.D Research • M.Sc Students
- Assessment Committee Report for JRF in CSIR.
- Assessment Committee Report for JRF in NISER. [Revised on 17.10.19]
- Monitoring Committee:
• Format for Constitution of Monitoring Committee
• Format for Monitoring Committee Report - Template for Annual Progress Report.
- Format for Minutes of the PhD Screening Committee : DOCX • PDF
- Format for Minutes of the PhD Selection Committee : DOCX • PDF
- Form for Settlement of Mentorship Cost of Summer Internship Programme.
- Certificate of The Examiner.
- Attendance sheet : DOCX • PDF
- Certificate of Completion - Summer Project (External Students) : DOCX • PDF
- Form for Disbursement of Honorarium:
- Attendance Certificate for PDF.
- Template for extension of Ph.D programme beyond 5 yrs.
- Documents to be submitted at the time of Final Submission of Thesis:
- Two bounded (paperback) volume of Thesis as per HBNI Template + Soft copy of thesis in CD (single file + chapter wise files): Template
- Additional Documents (in hard copy + soft copy (in doc) in CD
* One page abstract of the thesis
* List of publications arising from the thesis
* JPEG file of passport size photo (2.5cmX3.5cm) with white background (file size 0.1-1MB) - Thesis Evaluation Report in HBNI format from Examiners, Guide & Co-Guide: Template
- Evaluation Report of Viva Voce Board in HBNI format: Template
- 'Keywords' & 'Thesis Highlight' to be sent by the student to highlight@hbni.ac.in in the given format. File name should be your HBNI Enrollment No.: Template
- Certificate by the guide certifying changes/corrections, if made by the Thesis Reviewers/Examiners has been incorporated in final thesis: Template
- Name in Hindi (Typed/Written on A4 sheet).
- HBNI Timeline Record Format: Template
- Copy of email correspondence with the Reviewers, if thesis is reviewed by examiners other than 1 & 2. (to be provided by Academic Office).
- HBNI Certification on Academic Integrity with detailed plagiarism test report for entire thesis (Do not submit chapter wise report).
Maximum overlapping allowed is 10%: Template - Certification to be provided by Dean (Academics) in Constituent Institution / Off Campus Centre (CI/OCC) while forwarding Ph.D. thesis for declaration of result (only for those who joined after 01-Aug-2016): Form
- Electronic Thesis / Dissertation Submission Form.